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Legal Secretary

Company: BBSI
Location: Salt Lake City
Posted on: August 21, 2019

Job Description:

Legal secretary who will be providing legal secretarial support to office staff. Performs highly responsible and confidential secretarial duties and administrative functions.Must Demonstrate Knowledge OfGeneral secretarial/clerical procedures and techniquesLegal terminologyOffice technology systemsBusiness English, proofreading, and editing techniquesCriminal justice systemCivil, criminal, and bankruptcy court proceduresWord processing systems and equipmentLegal researchFiling systems and procedures for various courtsSkills And Abilities ToType accurately at 40 words-per-minuteWork with computer software related to job-specific dutiesAccurately transcribe dictation from the transcriberGreet and assist the public in a prompt, courteous, and professional mannerMust be able to complete the essential functions of the job listed below:Drafts service contracts for assigned attorneys client agencies.Prepares required documents using written copy, transcription equipment, shorthand notes, or other job-specific tools. Makes copies for filing system and appropriately distributes originals.Prepares travel/training requests for seminars, conferences, and workshops, and assists in setting appointments for assigned attorneys.Composes correspondence as requested by attorneys, obtains a signature, and copies documents for distribution.Prepares and maintains case files (electronic record and hard copy); analyzes information in electronic form and hard copy case file to determine the action to be taken; prepares appropriate legal documents for review by attorneys and processing of the case.Coordinates inquiries from other office divisions, departments, agencies, law enforcement agencies, and courts regarding the status of attorney work products.Coordinates inquiries from other office divisions, departments, agencies, law enforcement, and others with Risk Management and Claims Adjusters as required.Receives outside and defense attorneys motions for discovery and reviews case file to determine which documents are to be provided and provides opposing counsel with same.Answers inquiries on case status either by telephone or written correspondence. Provides citizens with written information of what will transpire, including the name of the appropriate judge, the address, and telephone number.Analyzes information in the case file to determine the action to be taken. Prepares appropriate legal documents for processing of the case.Using ordinances, criminal code, and regulation ordinances transcribe accurately into a legal format the charges to be filed.Keeps daily and weekly calendars of appointments, preliminary hearings, trials, and pre-trials for prosecuting attorneys; monitors cases so the proper action is taken within the time limits set forth by statute; coordinates with court clerks and checks via on-line computerized access for court-calendar updates.Receives citations from courts and fact-sheets from attorneys and prepares case files and necessary legal documents.Coordinates with courts regarding continued cases and rescheduling of same.Maintains accurate and current case files and performs duties required for maintenance. Assists in the calling of witnesses for notice of hearing, trials, continuations, cancellations, etc., as required.Utilizes legal training and knowledge of office functions by answering telephone inquiries, referring them to the proper attorneys; take messages, greets, and gives information to the general public, law enforcement officers, defense attorneys, and other governmental agencies.Assists in setting appointments for assigned attorneys.Independently reviews each case file and orders all necessary legal documents from the agencies according to individual cases. Assists attorneys in maintenance of statistics of court appearances, dispositions, and transactions involving cases. Accesses information to court calendars and case files in preparation of related statistics.Assists in the review, logging in, and routing of all incoming mail, inter-office, and correspondence to assigned attorneys and/or personnel.Obtains information from defendants as to their assets and financial status. Composes and prepares the appropriate order utilizing the statutes. Composes and prepares the appropriate order and submits to judge and opposing counsel.Please submit resume through ZipRecruiter or apply in person at the BBSI Staffing Salt Lake City Office. 3761 South 700 East #200, Salt Lake City, UT 84106.Servicing hundreds of businesses in Utah, BBSI has the expertise and experience to provide you with responsible, skilled and dedicated employees. BBSI provides complete staffing services in the areas of light industrial, production, manufacturing, clerical, administrative, accounting, and customer service. We are devoted to providing you with customer service that is unmatched in our industry. Because of our commitment to quality, BBSI has been one of Utah's premier staffing companies. Our friendly and professional staffing coordinators will make certain your company is completely satisfied with our services. With our experienced staff, we have proven methods on how to effectively market and maintain our services through experience, education, communication, and providing solutions to our customers' needs.

Keywords: BBSI, Layton , Legal Secretary, Administration, Clerical , Salt Lake City, Utah

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