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Office Administrator

Company: Boeing
Location: Layton
Posted on: May 16, 2020

Job Description:

At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the seabed to outer space, you'll learn and grow, contributing to work that shapes the world. Find your future with us.Boeing Defense and Security Systems (BDS) is currently seeking an Office Administrator in Layton, UT.Position Responsibilities:Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Prepares reports, presentations and flow charts. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of resources. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Plans the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for internal and external events and meetings. Works under general supervision.Skill and ability to: collect, organize, synthesize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources.Knowledge of Boeing's organizations, processes, program plans, policies and procedures, and products required to effectively perform functional responsibilities of the occupation.Has knowledge of techniques to help identify a customer's organization, capabilities, practices, support resources, preferences, problems, and other constraints in order to provide effective product support and technical issue resolution.Skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately.Ability to utilize technological tools (e.g., PC's, web sites) and business system applications to manage, synthesize, and interpret data relevant to workloads, responsibilities, problem identifications and resolutions.Has the ability to operate relevant personal computing hardware (e.g., personal computers, software, printers, storage media) and standard software (e.g., word processing, graphics packages, spreadsheets/databases).Basic Qualifications (Required Skills/Experience):This position requires the ability to obtain a US Security Clearance for which the US Government requires US CitizenshipHigh school diploma or GEDExperience managing executive schedules and calendars using Microsoft OutlookMore than 1 year of experience coordinating and scheduling meetingsMore than 1 year of experience providing administrative support to multiple customers such as executives, managers, and staff membersMore than 1 year of experience using the following Microsoft Office Applications: Word, Excel, PowerPoint and OutlookMore than 1 year of experience with Concur or a similar travel and expense management programMore than one year of experience in coordinating and processing travel arrangements generating expense reports and reconciling corporate credit card chargesPreferred Qualifications (Desired Skills/Experience):Two+ years experience in the similar positionExperienced with Boeing Administrative processesBachelor's Degree or Post Secondary EducationTypical Education/Experience (management does not have this):Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 1 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate).Relocation:Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.Drug Free Workplace:Boeing--is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Keywords: Boeing, Layton , Office Administrator, Administration, Clerical , Layton, Utah

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